FAQs for Your Trade Fair Appearance

Leipzig Book Fair is a crowd puller and a major platform for literature education and the promotion of reading. You can present your publishing programme or range of services directly to customers. This allows you to inform both trade visitors and reading fans personally about your book, media and service offers on-site.

You can find reasons to participate in the Book Fair here ...

Leipzig liest is Europe's largest reading festival, held on the exhibition grounds and throughout the city of Leipzig as part of Leipzig Book Fair. The festival is a platform where you as an exhibitor can bring authors, books and media closer to the public in a very unique way.

The following sub-pages offer comprehensive information on how to get to Leipzig Book Fair and on your stay in Leipzig:

• Directions & Parking
• Visiting the Trade Fair
• Accessibility
• Accommodation in Leipzig

Parking on the grounds of Leipzig Trade Fair is available to exhibitors for a fee. From January 2024, you can conveniently buy your parking ticket in the online shop for exhibitors where it can be found in the list of services. Alternatively, it can also be purchased using the last-minute service on-site before noon on Wednesdays and Thursdays of the Book Fair week. Please be aware that a parking space on the premises cannot be guaranteed.

No parking ticket is required for set-up and dismantling. All you need is a copy of your stand allocation as access authorisation for you and your stand constructors.

You can find detailed information on the Directions & Parking subpage.

Whether for registration, beginning of placement or times for stand construction: You can find an overview of all important dates for exhibitors on our website.

Please be sure to observe the specified registration deadlines for the individual areas and processes. These all run at the same time, so each registration must be considered independently.

Exhibitor registration will be available starting 10^th August 2023.

Exhibitors must register exclusively via our online booking system . You can find more information on our website .

You can register as an exhibitor from August. The early bird rate applies until 10th September, after that a new price applies.
Registration deadline is 30^th October 2023.

Please submit your binding registration as an exhibitor by 30^th October 2023. From 31^st October 2023, registration is only possible on request and at the discretion of Leipziger Messe at a higher fee.

For further information, please refer to the Special Conditions of Participation (PDF, 536 kB) the Price list (PDF, 40 kB) .

Co-exhibitors and companies additionally represented on the stand must be registered by the main exhibitor.

• The registration should be done along with your online exhibitor application . You can also add them at a later date. Please use your customer account to do so.
• There is a fee for each co-exhibitor and each additionally represented company. For an overview of fees, please see our Price list (PDF, 40 kB) . Please also note our Special Conditions of Participation (PDF, 536 kB) .
• As the main exhibitor, you will receive a free exhibitor's pass for each co-exhibitor. Co-exhibitors will be listed in the exhibitor directory.

Please note: As an exhibitor, you are not entitled to sublet the stand allocated to you to any third party or transfer it in any other way or to advertise for third companies without the permission of Leipziger Messe (see also Conditions of Participation (PDF, 178 kB) ).

The communication flat rate is charged to cover mandatory entry in the exhibitor directory. It is obligatory for main and co-exhibitors. The media flat rate for co-exhibitors is included in the co-exhibitor fee. Invoices will be sent to the main exhibitor(s) on the basis of our current Price list (PDF, 40 kB) .

For a breakdown of all components of the communication flat rate, please refer to the Special Conditions of Participation (PDF, 536 kB) .

Important Information

We have contracted NEUREUTER FAIR MEDIA GmbH exclusively to produce the exhibitor directory for the Leipzig Book Fair and for the advertising campaign. Other publishers who issue similar catalogues and directories are not authorised by us. We strongly recommend that you read all offers and forms from other companies carefully and look closely at the "small print".

The invoice for your trade fair rental will be issued by Leipziger Messe GmbH approximately 6 weeks before the start of the trade fair. During registration, you can choose to have your invoice sent by e-mail and select a central billing address for your publishing house or company.

Invoices for services will be issued around 4 weeks after the trade fair.

A complaint is only possible within 4 weeks after the date of invoicing.

Cancellation of registration by the exhibitor prior to confirmation must be delivered to Leipziger Messe in writing.

In case of withdrawal prior to admission the cancellation fee will be:

• EUR 189.00 plus VAT for exhibitors with up to 6m²
• EUR 399.00 plus VAT for exhibitors with 8m² or more.

In case of withdrawal after the admission confirmation has been sent, clause 10.2. of the General Conditions of Participation of Leipziger Messe GmbH will come into force and you will be invoiced for the full trade fair rental fee.

Please also note our General Conditions of Participation (PDF, 178 kB) and Special Conditions of Participation (PDF, 536 kB) .

If your contact and address details change, please inform Leipziger Messe GmbH immediately in writing by email to aussteller@leipziger-buchmesse.de .

Please note that we will charge you a processing fee according to our Price list (PDF, 40 kB) for a change of address after the invoice has been issued.

After the exhibitor registration you will receive the admission in due time and can then begin with your further preparations for the trade fair. It will be possible to register events and submit entries for the Leipzig Book Fair Prize from 2nd October 2023 onwards. In January 2024 you will receive the stand allocation with your stand number.

Whether applying for an individual stand or a stand for Book Art & Graphics: Leipzig Book Fair has a selection of stand variants for you to choose from, made up of modular systems. You can find an overview of your options and detailed information on our website:

• Descriptions and Plans
• Price Lists

We are happy to accommodate your wishes regarding the placement of your exhibition stand. Please let us know your ideas in as much detail as possible when applying as an exhibitor. Our project managers will begin allocating stand spaces in September.

However, we cannot guarantee your requested location.

Leipzig Book Fair offers a wide range of services and additional options . You can easily book these through the online ordering system starting January 2024. Use your login details from your customer account.

Please be aware of registration deadlines and any late fees that may apply.

Open the page www.leipziger-messe.de/customerlogin and follow the link "Forgot password". On the following page you will be asked to enter your "user" or the company e-mail address of the main exhibitor. The "user" will be communicated to all main exhibitors with the admission letter. After you have requested the password, an e-mail with new initial access data will be sent. Please note that for technical reasons this e-mail will be sent to the company e-mail address of the registered main exhibitor and not to the fair organiser or the requesting person. After logging in for the first time and entering your initial password, you will be asked to change it. Please be sure to remember the newly assigned password for your further activities in the customer account.

Stand construction

Construction and dismantling of the exhibition stands will take place during the following periods:

Self-builders

• Monday, 18 March 2024, 7:00 am to 8:00 pm
• Tuesday, 19 March 2024, 7:00 am to 12:00 midnight
• Wednesday, 20 March 2024, 7:00 am to 8:00 pm

Complete stands can be set up starting Wednesday, 20 March 2024, 9:00 am.

Last Minute

You can book individual services (e.g. stand construction services) and purchase exhibitor parking permits at short notice at the Last Minute desk. It is located opposite the project management in the glass hall.

Opening times:

• Wednesday, 20 March 2024, 9:00 am to 6:00 pm
• Thursday, 21 March 2024, 8:00 am to 12:00 noon

Stand dismantling

• Sunday, 24 March 2024, 6:00 pm to 12:00 midnight*
• Monday, 25 March 2024, 7:00 am to 8:00 pm
• Tuesday, 26 March 2024, 7:00 am to 8:00 pm

Complete stands have to be vacated right after the end of the event on the trade fair Sunday. You will find further information on this matter in the Special Conditions of Participation, point 1.2.

Stand construction and dismantling times that exceed the indicated times require an application in writing by the exhibitor and a confirmation in writing by Leipzig Trade Fair and will be granted at a charge.

Please note: You and your employees need a copy of your stand allocation to gain admission to the exhibition grounds.

*Transport vehicles will only be admitted once the aisle carpets have been removed and Leipziger Messe staff have approved the halls.

Essentially, individual exhibition stands must be attended by staff between at least 10 am and 6 pm.

Leading up to the fair, please make sure that each member of your team has an exhibitor pass or other access authorisation (e.g. visitor ticket). Additional exhibitor passes can be purchased via the online shop for exhibitors starting from February 2024. This can be found in the services category.

Exhibitor passes entitle the holder to use the MDV public transport system in selected zones for free round-trip travel to the exhibition grounds and access to the exhibition grounds from 8:00 a.m. to 7:00 p.m. during the trade fair.

As an exhibitor, you will receive a certain number of free exhibitor passes granting free admission to the grounds of the Leipziger Messe. The amount is determined by the stand space booked. You can find more detailed information in our Special Conditions of Participation (PDF, 544 kB) .

Additional paid exhibitor passes and day tickets for contributors to the programme can be purchased from February 2024 onwards via the online shop for exhibitors .

The exhibitor pass authorises the holder to use public transport in selected zones during the trade fair to travel to and from the trade fair grounds, and grants access between 8:00 am and 7:00 pm.

Visitor Tickets are available from December 2024 in the online ticket shop.

When designing or decorating your stand, you should make sure that it conforms to Leipziger Messe's Technical Guidelines (PDF, 951 kB) and to fire protection measures in place at the exhibition centre.

Information for self-builders: A stand construction permit is required for your stand, which must be submitted to the Leipziger Messe Event Technology Department (Abteilung Veranstaltungstechnik) in good time.

Yes, parcel deliveries are possible during the stand construction and disassembly periods of the trade fair. Parcels will be delivered to your stand between 8:00 am and 5:00 pm. Shipments must be addressed as follows:

Leipziger Buchmesse/Manga-Comic-Con
Name of recipient/company
Hall/stand number
Messe-Allee 1
04356 Leipzig

Exhibitors have the opportunity to sell their books or media at their own booth, in the signing areas on the exhibition grounds, or through the exhibition bookstores. Detailed information can be found in the Book Sale section.

However, certain conditions apply to the sale of books. In addition to the German law on fixed book prices, please note the following requirements in particular:

• General Conditions of Participation (PDF, 178 kB)
• Special Conditions of Participation (PDF, 544 kB)
• Leipziger Messe's Technical Guidelines (PDF, 951 kB)

The fair bookshop in Hall 4 and the children's and fantasy bookshop in Hall 3 are organised by our partner Hugendubel.

Allocations will be sent to exhibitors in January 2024.

Stand construction registration and applications for technical permits and hazardous exhibits have been replaced by a semi-automated approval process for your planned trade fair stand. This offers you an easy and convenient way to communicate the necessary information about your planned trade fair stand. You will then receive information about any requirements necessary to ensure safe operations.

Our event technology team will also send you an email with a link to a separate query page and a password for it. After you have initially registered using this single-use password, we recommend that you create a personalised password so you can save data while working and also continue your work at a later date. Please complete your entries in good time.

The control procedures required for stand operators during the set-up, disassembly and operation phases with regard to respecting technical guidelines and applicable laws, orders and provisions remain essential to the safe use of the event location.

Please contact our event technology team with any questions (phone: +49 (0)341-678 9906 / email: event-management@leipziger-messe.de ).

Exhibitors can take part in the Leipzig Book Fair's literary programme with their own events. All important dates for registration for

• the Leipzig liest (Leipzig reads) programme,
• the Book Industry Conference Programme
• the Focus Education Programme and
• the events as part of the Manga-ComicCon

can be found in our overview of dates .

Please be sure to observe the specified registration deadlines for the individual areas and processes. These all run at the same time, so each registration must be considered independently.

As an exhibitor at the Leipzig Book Fair, you have the opportunity to participate in the event programmes with your authors. Registration for the events will take place exclusively online.

You can register any event requests from 2^nd October to 30^th November 2023. The registration screen can be accessed via the online ordering system for exhibitors . It is always possible and encouraged to update your registered events (by email) so that we can continually keep visitors up to date. The programme will be published on our website on 22^nd February 2024.

Please take note of the Leipzig liest Conditions of Participation.

You can find further important information on participating in "Leipzig liest" on our website.

A fee is payable for each event listed in the events calendar. You can find the fee in our Price list (PDF, 40 kB) .

As soon as you have registered your event within the above mentioned deadlines it is possible and expected to submit changes to your scheduled event at any time (via email) so that we are able to keep providing up-to-date information for visitors.

Please be aware that tickets are required for any participants, authors or programme partners who will support you with your event on the trade fair premises. You can purchase tickets via your customer account .

For event requests in the Leipzig liest programme, in the Conference Programme and in the Focus Education programme, the registration deadline is 30^th November 2023. For already organised events (e.g. by the media), the deadline is 15^th January 2024.

Please contact our event service if you have any further questions about programme planning.

Main exhibitors will be able to book any of the media services offered by Neureuter Fair Media via their customer account in the "Media Shop" from November 2023 onwards. This for example includes entries in the online exhibitor directory and online banners. To log in, please use the details from your customer account .

All other services, such as parking tickets, stand cleaning, security, customer invitations, rental furniture and graphic or communication services can be ordered in the online shop for exhibitors starting in January 2024. These can be found under "services".

Exhibitor passes, which are subject to a fee, can be purchased at the same location starting from February 2024.

As an exhibitor, you pay a compulsory communication flat rate. This covers the automatic inclusion of your name in the list of exhibitors.

The communication flat rate is made up of:

(in the online exhibitor directory at www.leipziger-buchmesse.de and on the event app:)

• Listing of the publisher's or company name, address, telephone, email, internet and trade fair stand (The entry must match the registered company address.)
• Link to exhibitor's website
• 2 contact persons named in the exhibitor directory entry
• Individual promotional text of 450 characters
• Listing of all sectors and product groups given in the company profile on the exhibitor application form
• Inclusion of social media buttons

If you would like to take advantage of additional services, these can be booked from November 2023 in the online shop for exhibitors .

To make it easier for your customers and partners to visit the trade fair, you can purchase vouchers for paid admission tickets. These can be ordered easily and conveniently in digital form via the online shop for exhibitors . After the fair, you will only be invoiced for the customer invitations that were redeemed.

The organisers of Leipzig Book Fair authorised direct book sales to the public, subject to conditions. This means that all exhibitors now have the opportunity to sell their own assortment on their stand and at book signings.

Exhibitors are free to conduct sales themselves or to hire a partner/service provider (e.g. a bookshop) for sales on the stand.

Nevertheless, new publications and authors should remain the focal point of the trade fair programme.

Exhibitors that are unwilling or unable to conduct sales themselves are free to find a partner. Partners can be bookshops or other companies.

Contractual conditions must be negotiated directly with the partner/service provider. The partner must also comply with Leipziger Messe's General (PDF, 178 kB) and Special Conditions of Participation (PDF, 544 kB) as well as the Technical Guidelines (PDF, 951 kB) .

The exhibitor is responsible for ordering any services required for sales (e.g. additional exhibitor passes). Furthermore, the exhibitor is responsible for providing the hired service providers with all the relevant information or placing orders on their behalf.

Co-exhibitors must contact their main exhibitor directly to coordinate the stand sales arrangements.

Further information on the registration of book signings in our signing areas and on book sales regulations will be available soon.

When selling publications, it is mandatory to comply with the German Book Price Fixing Act (Buchpreisbindungsgesetz). Discounts and price reductions are prohibited.

The law and additional information on the fixed book price regulations can be found on the German Publishers and Book Sellers Association (Börsenverein) website at https://www.boersenverein.de/de/portal/Preisbindung/158315

Inspections and test purchases will be conducted to ensure compliance. Leipziger Messe will report violations of the fixed book price regulations to the German Publishers and Book Sellers Association (Börsenverein).

In the event of violations, we also reserve the right to impose a contractual penalty in accordance with the Special Conditions of Participation (Section 1.23).

Furthermore, we encourage exhibitors to sell all articles that are not subject to the German Book Price Fixing Act (Buchpreisbindungsgesetz) at the recommended retail price.

Exhibitors must comply with legal regulations. As a result, all sales must be recorded and documented and buyers must be issued with a receipt. This receipt serves to substantiate the sale. Suitable cash register systems or records of sales must be used. The exhibitor is responsible for properly recording revenue and for bookkeeping. Further information can be obtained from your tax advisor or tax office.

Leipzig Book Fair is a trade fair for new publications. As a result, authors and their latest books must be the main feature of the exhibition. As a general rule, only products intended for distribution through booksellers or for the manufacture of publishing products may be exhibited and sold. All products sold must originate from the company's own production, its own publishing house assortment or the assortment of registered co-exhibitors.

The following are prohibited from sale: Defective copies, residual items (that are no longer subject to price-fixing) or remaindered stock.

Non-book items are only admitted insofar as they fulfil the necessary requirements of the book trade in accordance with the Special Conditions for Participation (section 1.3) and are presented by the companies publishing or producing them. Retailers who offer non-book articles only for resale are excluded from participating.

Please take note of the relevant additional regulations in the Special Conditions of Participation (PDF, 544 kB) , particularly sections 1.3, 1.6, and 1.11.

The distribution of reader's or reviewer's copies by exhibitors at the trade fair is accepted.

These copies have to be marked by stamps, stickers or the like. This helps to avoid potential cases of suspected theft.

When designing your stand concept, the required exhibition space for the book presentation as well as space and equipment for sales should be included. Publishers must ensure that the stand is adequate and that there are enough books, particularly for the last day of the fair. Please refer to the FAQ on "fire protection and storage quantities" regarding the amount of stock to be kept on the stand.

Stand limits must be adhered to. Stand-up displays, tables or the like must be positioned within the stand area. Any request by Leipzig Trade Fair staff to clear access to escape routes must be complied with immediately.

When the stands are set up, different stand depths can create empty spaces behind the stands. If you intend to use this space, it must also be rented in advance as stand space. It will be invoiced at the list price.

If the limits of the stand area are exceeded, you will receive an additional invoice for stand rental or a request to clear the area you are using without permission.

The permitted quantity of stock at the stand must not exceed the daily requirement. Additional inventory must be stored outside the stand.

Storing empty containers and wooden pallets at the stand or using pallets to raise the floor or to present books is prohibited.

In general, exhibition stands must comply with Leipzig Trade Fair's Technical Guidelines (PDF, 951 kB) . Particular attention must be paid to the regulations regarding fire loads.

For any shipments that need to be delivered and stored prior to construction and the trade fair, please use our appointed on-site shipping company DHL.

Contact:
DHL Global Event Logistics GmbH
Messe-Allee 1
D-04356 Leipzig
Phone: +49 341 678-7244 / -7245
Email: fairs.lej@dhl.com

Commissioned mail and package shipments can be delivered to exhibitor stands during set-up and the trade fair between 8 am and 5 pm. Shipments must be addressed as follows:

Leipziger Buchmesse / Manga-Comic-Con
Name of recipient/company
Hall/stand number
Messe-Allee 1
04356 Leipzig

During the trade fair, entry to the exhibition site (e.g. for service providers or suppliers) will be possible under certain circumstances. Further information will be available on our FAQ page and in the traffic guidelines soon.

Any major restocking of the stands can only take place before the start of the fair or after the fair has closed. Smaller additional deliveries are also possible while the fair is open. It is essential that this does not interrupt the flow of visitors.

Leipzig Trade Fair cannot supply any equipment to help with transporting books. Should you be interested in booking logistics services, please refer to the shipping company indicated above.

Our service provider DHL will offer intermediate storage space for books and delivery to the stands as required. Storage space can be rented at the halls.

Contact:
DHL Global Event Logistics GmbH
Messe-Allee 1
D-04356 Leipzig
Phone: +49 341 678-7244 / -7245
Email: fairs.lej@dhl.com

If you need additional staff for sales at the stand, you will be able to request them from January 2023 via our personnel booking service in the online shop for exhibitors. All exhibitors will have received log-in data together with their stand permits.

Any hired service providers (e.g., bookshops) will also require admission tickets to enter the trade fair. From February 2024, exhibitors can obtain additional exhibitor passes from the online shop. These give the holder entry to the trade fair site from 8 am to 7 pm. Day tickets are available at the ticket shop but only grant access to the premises from 10 am to 6 pm.

We recommend that you offer visitors the option of paying electronically at your stand. In the past, many visitors to the Leipzig Book Fair have chosen to use electronic payment options.

A cable internet connection provided by the Leipzig Book Fair offers the most secure solution for electronic payments. From January, exhibitors will be able to order this from the online exhibitor shop.

You can purchase or rent mobile payment terminals from various companies. An example of this is the company PAYONE that offers suitable devices as part of the "Seitenreich" benefits programme provided by the German Publishers and Book Sellers Association (Börsenverein).

You can find the contact information at www.boersenverein.de/seitenreich

For your sales, please make sure you take enough small change and packaging such as paper bags if necessary.